ProcurementAvailable
Purchase requests, budget controls, supplier RFQ links, three-way matching and AI bill reading.
Stop paying for goods that never arrived or were billed at the wrong price. Route purchase requests through multi-step budget approvals, send signed RFQ links to up to 8 suppliers to compare quotes side-by-side, let suppliers confirm POs online without a login, and enforce strict 3-way matching (Purchase Order + Goods Receipt + Supplier Invoice) before posting to Books.
What it does
Purchase requests with budget & two-step approvals: branch staff request items; requests above your Studio limit or firm budget require one or two-person approval
AvailableSigned RFQ links to up to 8 suppliers: send Request for Quotation links, collect supplier prices online, compare side-by-side, and convert the winning quote into a PO and price list
AvailableStrict 3-way matching (PO + Delivery Note + Bill): automatically verifies quantities and unit prices across the purchase order, warehouse goods receipt and supplier invoice
AvailableMismatch exceptions queue: when a supplier overbills or short-ships, hold the bill in the Exceptions Queue to accept within tolerance, dispute, return, or rematch later
AvailableAutomatic Books bill posting: matched supplier invoices post straight to Books as payables with country VAT (including UAE VAT-inclusive supplier pricing) and due dates
AvailableNo-login supplier PO confirmation link & Portal: send a signed link by WhatsApp/email so the supplier can confirm, propose changes, or decline—or let them use the Supplier Portal
AvailableLive supplier ageing & quality scorecard: track on-time delivery, price variance, quality reject rate (from Quality) and aged payables per supplier
AvailableAI supplier price-list & invoice reader: snap a photo or upload a PDF of a supplier price list or bill to extract items, match SKUs and review cost changes
Available
A look inside
How it works end-to-end
From the first click or request to the linked record in your workspace.
1. Approve purchase request or compare RFQs
Approve an internal purchase request against budget, or send signed RFQ links to up to 8 suppliers and pick the best quote.
2. Issue PO & get supplier confirmation by link
Send the Purchase Order via a signed WhatsApp/email link (or Supplier Portal); the supplier confirms or proposes delivery changes.
3. Receive goods & inspect quality
Warehouse staff record the delivery note (in full or parts), triggering an optional Quality incoming inspection.
4. Three-way match & post to Books
Upload the supplier invoice (or scan it with the AI reader); matched bills post to Books while mismatches route to the Exceptions Queue.
Connected Architecture, REST API / MCP & Keyboard Speed
Every Kluvan application shares one database, one audit trail, and instant AI & API extensibility.
Single Shared Record & Live Ledger
Shares the exact same customer, supplier, item, employee, and cost-centre record across all 28 apps with zero CSV syncing.
REST API, Webhooks & 1-Click MCP (.mcpb / SKILL.md)
Query live metrics from Claude Desktop, ChatGPT, Gemini, or Cursor using scoped read-only MCP keys and REST endpoints.
Keyboard-First Power (Ctrl+K & Alt+G Grid Mode)
Press Ctrl+K to jump anywhere in under 50ms, or press Alt+G on any table for arrow-key cell navigation, live Sum/Avg, and Ctrl+Shift+C Excel copy.
Built-In UAE, Egypt & IFRS Enterprise Moats
Native support for UAE 9% Corporate Tax & Small Business Relief (SBR), UAE EOSB Gratuity, WPS & Nafis, Egypt Law 6/2025 SME tax, InstaPay guard, Ejari cheques, IFRS 15/16, MRP, and bilingual Tafqeet.
Model Context Protocol (MCP) built in
Ask AI, Front Desk & 1-Click MCP in Procurement
Use your workspace AI credits with the AI reader to digitize multi-page supplier price lists and invoices, or ask Claude/ChatGPT via 1-Click MCP: “Which supplier bills are held in the 3-way match exceptions queue?”
Every workspace has one AI credit balance for Kluvan Ask, the AI invoice reader and Front Desk (the trial starts with 100 credits), plus 1-Click MCP for Claude, ChatGPT, Gemini and Cursor.
Claude Desktop & Claude.ai
Paste your single connector URL in Claude.ai Settings -> Integrations, or copy the ready-made JSON block into Claude Desktop.
ChatGPT Connectors
Connect your workspace URL in ChatGPT to query live sales, receivables, stock levels and project margins in any chat.
Google Gemini & AI Studio
Point Gemini or Google AI tooling to your Streamable HTTP MCP endpoint with Bearer key authentication.
Cursor, Windsurf & Custom Agents
Standard JSON-RPC 2.0 MCP 2025-06-18 protocol with full audit logs, per-minute rate limits and instant key pause/revoke.
Price
Kluvan charges in USD only. Your bank or card issuer may add exchange or card fees.
On its own
Per month, billed annually, with the first 3 full users of your organisation.
Included in
- Trade Business USD 149approx./ month
- Kluvan One USD 199approx./ month
Common questions answered
Do our suppliers need to create a Kluvan account to answer an RFQ or confirm a Purchase Order?
No. You can send unforgeable, expiring signed links over WhatsApp or email so suppliers can submit RFQ prices or confirm/revise a PO with zero login. If you want deeper collaboration, you can also grant them a free Supplier Portal account.
What happens if a supplier invoice has a higher price or quantity than what we received?
The 3-way match engine blocks automatic posting and places the invoice in the Exceptions Queue, where finance can dispute it, return it, or approve an accepted variance.
Does Procurement handle suppliers whose prices already include VAT?
Yes. Procurement supports both VAT-exclusive and UAE/Egypt VAT-inclusive supplier pricing, extracting the exact recoverable input VAT when posting the bill to Books.
Can the AI price-list reader accidentally overwrite our stock quantities?
Never. The AI price-list reader matches supplier lines to your products for reviewed cost and selling-price updates only—it can never alter stock quantities.
Works with
Offline-ready mobile inspections, automatic Non-Conformances (NCR), four-eyes CAPA verification and supplier quality grades.
Multi-branch stock, FEFO lots and expiry, serial numbers, blind cycle counts and BOM production.
Quotes, tax invoices, bills, bank reconciliation and VAT returns in one connected ledger.
Try every app free for 14 days
Set up your company, invite your team and run a real week in Kluvan. No card needed.