HR & PayrollAvailable
Employee records, attendance, shifts, leave, self-service links and UAE/Egypt payroll in one system.
Manage your entire team from onboarding to payroll without paying full software licences for every worker. Store encrypted employee documents with expiry alerts, publish shift rosters, capture GPS/selfie mobile attendance or ZKTeco/Hikvision biometric punches, give every worker a passwordless self-service link, and run controlled payroll with UAE WPS SIF and Egypt tax/social insurance tables.
What it does
Encrypted employee files & org chart: job history, salary privacy (hidden from anyone without payroll rights), AES-256 encrypted passport/visa scans, and live org chart
AvailableCountry-aware leave accrual & calendars: annual, sick, maternity, Hajj and unpaid leave from UAE/Egypt country packs with carry-over and overlap blocking
AvailableShift templates, pattern rosters & swaps: lay out weekly/monthly shift patterns, block double-scheduling, and let staff request shift swaps
AvailableApproved-phone GPS & selfie clock-in: staff clock in from their bound mobile phone inside your location radius with selfie verification, feeding evaluated timesheets
AvailablePasswordless Employee Self-Service links: every employee can request leave, view payslips, acknowledge company notices with read receipts, check attendance and request salary loans
AvailableTwo-person controlled payroll runs: calculate pro-rata joiners/leavers, overtime (day/night/rest day/Ramadan rules), loans, advances and bonuses with draft → approved → paid controls
AvailableUAE WPS SIF (9 bank presets) & gratuity: generate Ministry-ready Wage Protection System `.SIF` salary files for 9 UAE banks, end-of-service gratuity estimates, GPSSA/ADPF pensions and Emiratisation views
AvailableEgypt Law 7/2024 tax & Law 148/2019 social insurance: editable statutory tax brackets, social insurance shares, Martyrs’ Fund, Law 14/2025 end-of-service settlements and bank salary CSVs
AvailableBilingual HR letters, onboarding/offboarding & reviews: numbered Arabic/English salary certificates and NOCs, offboarding that revokes login and checks issued assets, probation/annual reviews, and disciplinary warnings
AvailableBiometric terminal push (ZKTeco ADMS & Hikvision ISAPI): connect attendance terminals directly or upload punch files with preview and undo
AvailableAutomated cost-centre payroll journal posting to Books (CSV export available today; direct posting coming soon)
Coming soonSaudi Arabia GOSI, Mudad WPS and Qiwa country pack (coming soon)
Coming soon
A look inside
How it works end-to-end
From the first click or request to the linked record in your workspace.
1. Onboard staff & set shifts/leave rules
Hire from Recruitment in one click, upload encrypted visa/ID scans with 90/60/30/7-day expiry alerts, and publish shift rosters.
2. Capture mobile or biometric attendance
Employees clock in from their approved phone (GPS + selfie) or ZKTeco/Hikvision terminals; HR evaluates and locks timesheets.
3. Employees use Self-Service on their phone
Staff request leave, swap shifts, download bilingual letters/payslips, and track loans without needing a full user seat.
4. Run two-person payroll & export bank/WPS files
Calculate statutory UAE or Egypt payroll, pass two-person approval, export UAE WPS `.SIF` or Egypt bank CSVs, and email payslips.
Connected Architecture, REST API / MCP & Keyboard Speed
Every Kluvan application shares one database, one audit trail, and instant AI & API extensibility.
Single Shared Record & Live Ledger
Shares the exact same customer, supplier, item, employee, and cost-centre record across all 28 apps with zero CSV syncing.
REST API, Webhooks & 1-Click MCP (.mcpb / SKILL.md)
Query live metrics from Claude Desktop, ChatGPT, Gemini, or Cursor using scoped read-only MCP keys and REST endpoints.
Keyboard-First Power (Ctrl+K & Alt+G Grid Mode)
Press Ctrl+K to jump anywhere in under 50ms, or press Alt+G on any table for arrow-key cell navigation, live Sum/Avg, and Ctrl+Shift+C Excel copy.
Built-In UAE, Egypt & IFRS Enterprise Moats
Native support for UAE 9% Corporate Tax & Small Business Relief (SBR), UAE EOSB Gratuity, WPS & Nafis, Egypt Law 6/2025 SME tax, InstaPay guard, Ejari cheques, IFRS 15/16, MRP, and bilingual Tafqeet.
Model Context Protocol (MCP) built in
Ask AI, Front Desk & 1-Click MCP in HR & Payroll
Start with the Forever-Free HR Starter plan (1 manager + 5 employees + 150 AI credits once), and ask Kluvan Ask or 1-Click MCP: “Whose residence visas or work permits expire in the next 60 days, and who has unapproved overtime this week?”
Every workspace has one AI credit balance for Kluvan Ask, the AI invoice reader and Front Desk (the trial starts with 100 credits), plus 1-Click MCP for Claude, ChatGPT, Gemini and Cursor.
Claude Desktop & Claude.ai
Paste your single connector URL in Claude.ai Settings -> Integrations, or copy the ready-made JSON block into Claude Desktop.
ChatGPT Connectors
Connect your workspace URL in ChatGPT to query live sales, receivables, stock levels and project margins in any chat.
Google Gemini & AI Studio
Point Gemini or Google AI tooling to your Streamable HTTP MCP endpoint with Bearer key authentication.
Cursor, Windsurf & Custom Agents
Standard JSON-RPC 2.0 MCP 2025-06-18 protocol with full audit logs, per-minute rate limits and instant key pause/revoke.
Price
Kluvan charges in USD only. Your bank or card issuer may add exchange or card fees.
Price
Per month, billed annually, with the first 3 full users of your organisation.
Included in
- Kluvan One USD 199approx./ month
Common questions answered
Is there a Forever-Free HR plan?
Yes! Our HR Starter plan is free forever for up to 5 employees (1 full manager seat + 5 employee self-service seats) and includes employee records, attendance, leave management, recruitment pipeline, 1 GB storage, and 150 AI credits once to try the AI features. You only upgrade when you add more staff or want automated payroll runs.
Can managers who handle rosters and leave see employee salaries or IBANs?
No. Salary, bank IBAN, payroll runs, and confidential scans are strictly gated behind separate HR payroll permissions—enforced across every page, API endpoint, and AI tool.
How do biometric fingerprint/face devices connect to Kluvan?
ZKTeco (ADMS) and Hikvision (ISAPI) attendance devices push punches directly over HTTP once approved by serial number, or you can upload attendance files with preview, user mapping, and one-click undo.
What happens when we offboard an employee?
Starting an offboarding checklist revokes the employee’s workspace login immediately, checks HR and Fixed Assets for any unreturned laptops/equipment, and opens their end-of-service final settlement.
Works with
Public careers page, Bookings-synced interviews, structured scorecards, multilingual offers and 1-click hire into HR.
Turn your SOPs into mobile courses with quizzes, certificates, refresher rules and Field Job qualification checks.
Employee expense claims, AI receipt scanning, petty cash boxes and Books VAT journals.
Try every app free for 14 days
Set up your company, invite your team and run a real week in Kluvan. No card needed.