Work

Plan phases and budgets, lock weekly timesheets, track stock/expense costs and bill milestones in Books.

• Phases, budgets & locked milestones: structure every project into phases with planned dates, cost budgets and milestone billing amounts that lock once billed
• Kanban task board, checklists & workload: assign tasks with sub-checklists, dependencies, file attachments and Saved Views per role
• Clocked or typed time & weekly timesheet lock: staff log billable and non-billable hours; managers approve and lock weekly timesheets against retroactive edits

Interactive client proposals, discount/clause approvals, change orders and renewal notice alerts.

• Audited click-to-accept quotes & proposals: clients review in their language, tick optional add-ons, ask questions, and accept with their name, timestamp, IP hash and version hash recorded
• Versioned proposals with discount & clause approval rules: if a discount exceeds your threshold or standard legal clauses are edited, sending blocks until a second person approves
• Master agreements, SLAs, retainers & leases: track start/end dates, notice windows, signed PDF scans, and adopt sealed copies into the Documents library

Encrypted company vault, four-eyes SOP publishing, 90/60/30/7-day expiry alerts and scoped share links.

• Employee & company expiry control: automatic reminders at 90, 60, 30 and 7 days before any trade licence, insurance policy, employee visa, work permit or certificate expires—with manager escalation
• Encrypted cross-app vault & legal holds: AES-256-GCM storage linked to any record, full-text search (with Arabic letter folding), 7-year retention dates, legal holds that block deletion, and password-protected external share links
• Four-eyes approved SOPs & AI knowledge: draft, review and approve company procedures; published versions power Learning courses, Kluvan Ask AI and the AI Front Desk