Goods and supply

Multi-branch stock, FEFO lots and expiry, serial numbers, blind cycle counts and BOM production.

• Central item master & multi-branch stock: barcodes, units, cost, tax rules, cost-rise margin alerts, and live on-hand/reserved quantities per branch
• FEFO lots, expiry control & split PO receiving: allocate oldest-expiry batches first, track expiring stock alerts, and receive purchase orders across multiple partial deliveries
• End-to-end serial & batch traceability: follow every serial number or batch from supplier receipt through warehouse transfer to customer sale—with instant batch recall lookup

Purchase requests, budget controls, supplier RFQ links, three-way matching and AI bill reading.

• Purchase requests with budget & two-step approvals: branch staff request items; requests above your Studio limit or firm budget require one or two-person approval
• Signed RFQ links to up to 8 suppliers: send Request for Quotation links, collect supplier prices online, compare side-by-side, and convert the winning quote into a PO and price list
• Strict 3-way matching (PO + Delivery Note + Bill): automatically verifies quantities and unit prices across the purchase order, warehouse goods receipt and supplier invoice

Manage branch stores, central warehouses, service vans and consignment stock with in-transit tracking.

• Up to 50 typed stock locations: manage central warehouses, branch back-stores, mobile service vans, and customer consignment locations
• Two-step transfers in transit: ship stock out of the sending warehouse into an In-Transit state and receive it at the destination—recording any damaged or missing discrepancy
• Cross-location batch & serial tracking: serial numbers and expiry lots keep their exact identity as they move from central warehouse to branch or van

B2B wholesale accounts, credit limits, tiered pack offers, partial shipments and self-service portal ordering.

• B2B trade accounts: per-customer payment terms, territory, assigned sales rep, commission rate, and credit limit
• Tiered wholesale offers & price freeze: define pack sizes, minimum quantities, volume discount tiers and offer expiry dates—freezing agreed prices the moment an order is submitted
• Full B2B order lifecycle: approve (with no self-approval above limits), revise, ship in multiple partial deliveries from chosen warehouses, record claims, returns and refunds

Offline-ready mobile inspections, automatic Non-Conformances (NCR), four-eyes CAPA verification and supplier quality grades.

• Versioned inspection templates with tolerances: define yes/no, numeric readings with min/max units, pass/fail choices, required notes and mandatory photo evidence (or build from a Studio Form)
• Inspect across Procurement, Production & Field Jobs: run inspections directly on Goods Receipts, Purchase Orders, Production Work Orders, Field Jobs, Equipment, Fixed Assets and Suppliers
• Offline-capable mobile inspections: inspectors record readings and photos on their phone without signal; queued inspections send exactly once on reconnect